One place to run your car or motorcycle club.
Members and renewals, dues and invoices, vehicles and log books, events and reports. Made for South Australian clubs and the volunteers who run them.
| Member | Membership | Renewal | Vehicles |
|---|---|---|---|
| Alex Anderson | Full | Paid | 2 |
| Bree Barlow | Pensioner | Owing | 1 |
| Chris Chen | Life | No renewal needed | 3 |
| Dana Demo | Full | Paid | 1 |
| Member | Invoice | Item | Amount | Status |
|---|---|---|---|---|
| Alex Anderson | INV-0141 | Full with magazine | $50.00 | Paid |
| Bree Barlow | INV-0142 | Pensioner | $30.00 | Owing |
| Dana Demo | INV-0143 | Full, three-year renewal | $120.00 | Paid |
| Dana Demo | INV-0138 | Full | $35.00 | Paid |
| Vehicle | Owner | Rego | Historic rego | Log book |
|---|---|---|---|---|
| 1968 Triumph Bonneville | Alex Anderson | SAMPLE1 | Yes | Current |
| 1972 Holden HQ | Alex Anderson | SAMPLE2 | Yes | Current |
| 1965 Ford Cortina | Bree Barlow | SAMPLE3 | Yes | Expired |
| 1961 Austin Healey Sprite | Chris Chen | SAMPLE4 | Yes | Current |
| 1979 Kawasaki Z650 | Dana Demo | SAMPLE5 | No | None |
| Event | Date | Place | Going |
|---|---|---|---|
| Midweek ride | Wed 7 Jan | Hahndorf | 14 going |
| Committee meeting | Tue 13 Jan | Clubrooms | 9 going |
| Breakfast run | Sun 18 Jan | Victor Harbor | 22 going |
| General meeting | Sun 1 Feb | Clubrooms | 31 going |
- Current financial membersEveryone paid up for the current club year.
- Lapsed members holding log booksMembers whose membership has lapsed but who still hold a log book.
- Registrar annual reportThe yearly report for the Registrar, in one click.
- Log book renewals dueLog books coming up for renewal.
- Magazine listWho receives the club magazine, ready for the mail-out.
Club paperwork shouldn’t depend on one volunteer’s spreadsheet.
Most clubs run on a mix of spreadsheets, an old database, a folder of paper and the memory of whoever has held the job longest. That works, until it doesn’t.
Renewals chased by hand
Matching bank deposits to names, sending reminders one by one, and working out who is still financial in time for the AGM.
Log books in a folder
Which books are current, which have expired, and which members have lapsed but still hold one. The Scheme expects clubs to know.
Yearly reports rebuilt every year
The Registrar and the Federation each want a report within months of the financial year end, and someone pieces it together again from scratch.
Knowledge that leaves at the AGM
When a secretary or registrar steps down, the spreadsheet, the passwords and the know-how often go with them.
Everything the committee looks after, in one place.
- Memberships and renewalsMembership types, the club year, who has renewed and who is outstanding.
- Invoices and paymentsDues and invoices, payments recorded against them, and who still owes. Online payments are coming soon.
- Vehicles and log booksEvery vehicle against its owner, and every log book through its life.
- The Conditional Registration SchemeLapsed members with log books, and the yearly reports in one click.
- EventsPublic event pages to share, with RSVPs.
- Reports and exportsLive figures for the committee and the AGM, and a full export at any time.
- Member portalMembers see their membership, vehicles, log books, invoices and events, and keep their details up to date.
- Roles and the activity logEach person sees only what their role allows, and every change is recorded.
Members, renewals and dues, without the spreadsheet.
See who is a member, what type of membership they hold, and who has renewed this year. Raise dues, record payments and see who still owes.
Online renewal payments are coming soon. Members will pay straight into your club’s own Stripe account, not through us.
Log books and the Conditional Registration Scheme, handled.
Clubs on the scheme answer to the Registrar and to the Federation of Historic Motoring Clubs SA. MemberCrew keeps every vehicle against its owner, and every log book through its life.
- Each log book recorded as current, expired or cancelled
- A list of lapsed members still holding log books
- The Registrar’s yearly report in one click
- The Federation’s yearly report in one click
Events and reports from the same records.
Give each event a public page you can share with members and anyone else. Pull the figures the committee and the AGM ask for, straight from the club’s own records.
Moving across from your old system
We import your existing records: members, payments, vehicles and log books. Years of history come with you.
A club website Coming soon
A simple website for your club, run from the same records, from people who build websites for a living.
Email and SMS to members Coming soon
Send notices and reminders from MemberCrew.
Pricing by club size
One core plan, priced by how many current members your club has. Current members means anyone whose membership hasn’t ended.
| Club size | Monthly price |
|---|---|
| Up to 100 members | $150 |
| Up to 200 members | $250 |
| Up to 300 members | $300 |
| Up to 400 members | $350 |
| Up to 500 members | $400 |
| Up to 750 members | $475 |
| Up to 1,000 members | $550 |
| Over 1,000 members | Talk to us for a quote |
All prices are in Australian dollars and include GST.
Your club’s size band is set once a year, at its renewal date. The committee knows the cost for the whole year, with no surprises in between.
Every core plan includes
- Members and renewals
- Invoices
- Vehicles and log books
- SA Conditional Registration Scheme reports
- Events
- Reports
- The member portal
- The activity log
- Online renewal payments into the club’s own Stripe account Coming soon
- Email to members Coming soon
Club website Coming soon
$50 a month, including GST, added to the core plan
Pages, news, a magazine archive, Buy and Sell, and your club’s own domain.
SMS to members Coming soon
Pay as you go
Text messages to members, paid for only when you send them.
- Pay yearly and get one month free: 11 times the monthly price, including GST.
- One-off setup fee to move your club’s records across, quoted per club, including GST.
How getting started works
A chat
Tell us how your club runs today and what it needs.
Your data moved across
We import members, payments, vehicles and log books.
Your committee shown around
We show the people who will use it how it all works.
Go live
Your club runs on MemberCrew.
Built by people who protect systems and data for a living
MemberCrew is built and run by ZenByte Australia Pty Ltd, an Adelaide managed IT services provider and web studio. Day to day, ZenByte looks after the IT, cyber security and Microsoft 365 of South Australian businesses, so security and privacy are built into MemberCrew, not bolted on.
ZenByte’s Founder, Geoff Woodberry, has over 20 years in IT and has designed and built software used by other organisations. More about who builds MemberCrew.
Guides, clubs and free resources
Guides for committees
For your kind of club
Questions committees ask
Who owns our data?
Your club does. Committees can download a full export of all the club’s records at any time. If a club leaves, it gets a complete export, and its data is deleted on request once the club confirms it has the export.
Is it secure?
Your club’s data is stored in Australia, in Sydney. Each committee member only sees what their role allows: an events editor, for example, sees no money or contact details. Every change is recorded in an activity log showing who did what, and when.
What happens to our old system?
You can keep using it during the changeover. We import its records, members, payments, vehicles and log books, into MemberCrew, and keep MemberCrew up to date from the old system until your club is ready to switch over.
Can members pay online?
Not yet: online renewal payments are coming soon. Members will renew in the member portal and pay straight into the club’s own Stripe account, with MemberCrew taking no cut. Today the treasurer records payments made by bank transfer, cash or cheque, including part payments.
How much does MemberCrew cost?
One core plan, priced by your club’s number of current members: $150 a month for up to 100 members, rising in bands to $550 a month for up to 1,000. Clubs over 1,000 members get a quote. The band is set once a year at your renewal date, and paying yearly gets you one month free. All prices are in Australian dollars and include GST.
Is MemberCrew only for South Australian clubs?
It is built for South Australian clubs first, which is why it handles the SA Conditional Registration Scheme’s log books and yearly reports. Everything else, from renewals to events, works for any motor vehicle club, so clubs elsewhere are welcome to talk to us.
See it with your own club in mind.
Bring whoever does the club’s paperwork. We will show you around and answer the committee’s questions.